Times are changing fast, and the days of chunky paperwork and stuffed filing cabinets will soon be left far behind us as businesses strive to go paperless.
Creating a paperless office will not only save money on physical paper documents, but it will also help your company to boost its environmental awareness.
On top of those great benefits, you can declutter your office and create a much more seamless working environment with the help of technology such as ERP software that can help you organise and automate your business tasks.
Here are five reasons why you should create a paperless office, and how you can get started with the transition.
Save on office space
Going paperless can save an immeasurable amount of space in your office, and it is one of the best reasons to set up a paperless office system.
A traditional office may have countless filing cabinets to store documents and data, while it also needs large photocopiers and printers to produce those documents in the first place. By utilising ERP software to go paperless or to reduce paper, can decrease the need for this office equipment.
Create more efficient systems
Creating a paperless office allows you to not only save on physical office space but it helps create more efficient working systems too.
Going digital allows you to streamline your process systems and create much easier and more productive and accountable systems. A large amount of data can be stored, information that can be easily accessed and keep tasks and jobs properly tracked, so nothing can slip through the cracks or get lost behind the filing cabinets.
Share working knowledge
Importantly, going paperless allows you to transfer working knowledge between your staff in a much more efficient manner, as they can all access the data within the ERP software. All notes or memos, stock levels and orders all will be there when staff need them. Management can also set security levels for each department, to define who can access which part of the system.
Help the environment
The most important reason to create a paperless office is not necessarily to save space on your premises, but it’s to help the environment. More than ever, businesses are showing a keen awareness of the importance of environmental issues, and companies are starting to wake up to the fact that they can help to make a difference in the world. Going paperless or reducing paper usage by digitalising data and automating tasks through software will help to lower your carbon footprint.
As well as helping the environment and reducing your carbon footprint, your businesses will see its benefits, and quickly, when you take into consideration your bottom line.
Using technology as part of a paperless campaign drive in the office will dramatically reduce overheads and lower costs. Paper is surprisingly costly, especially when you constantly need to print or make copies of documents. But, it is also about breaking the printing habit where everyone should ask themselves 'Do I need to print this?'.
Creating a paperless office has untold advantages for both your business and the environment. Using the best technology for the job, such as manufacturing ERP software, you will be able to seamlessly transition to a paperless office, with no hassle at all.